Email Migration Expert Advocates Retention Policies and Explains Microsoft 365 and Third-Party Email Retention and Deactivation Solutions in New Article by Messaging Architects
HOBOKEN, NJ (PRWEB) April 29, 2021
Messaging Architects, an eMazzanti Technologies company and email migration expert, explains the benefits of employee offshoring and email retention solutions in a new article. The informative article encourages organizations to define a retention policy first.
The author then reviews Microsoft 365 email retention and deactivation solutions and their application in various scenarios. He concludes by exploring practical third-party solutions such as external archives.
“When employees leave the company, organizations must determine how to manage the accounts of users who leave the company to provide protection while limiting the liability of the company,” said Greg Smith, vice president of delivery. of services at Messaging Architects.
Below are some excerpts from the article, “Implementing Employee Retirement and Email Retention Solutions to Protect Your Organization.”
Start by defining a retention policy
“A departing employee leaves behind a digital footprint, including email accounts and other data. Organizations need to be able to review and retain relevant content from former employees. At the same time, they need to balance access to information with the requirements and potential of data privacy law. eDiscovery needs. “
Microsoft 365 email deactivation and retention solutions
Microsoft 365 offers several solutions for determining email retention for departing employees. For example, the organization may choose to keep the ex-employee’s mailbox and grant delegate access to another. employee, such as a manager. This provides a quick and easy solution. However, the organization will still have to pay for the user license. “
“Alternatively, the mail administrator can easily convert the former employee’s mailbox to a shared mailbox. This provides access to data without the expense of maintaining a licensed account.”
Third party solutions
“In some cases, organizations may find it more convenient to seek out third-party solutions, such as external archives. These solutions preserve data for electronic discovery while making that data also available to end users, but in a more restrictive manner. this option offers several key advantages. “
Email and compliance experts
Messaging Architects’ messaging migration experts bring in-depth experience with Microsoft 365 and third-party archiving solutions, as well as data compliance. Expert consultants help business leaders determine and implement the right email deactivation and retention solution for their business.
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About messaging architects
Messaging Architects specializes in effectively managing and securing an organization’s most valuable asset, its information. With over 20 years of information management and technology consulting experience, the team of messaging architects has provided businesses, educational insights, healthcare facilities and nonprofits with methodologies , procedures and technologies to keep their data organized, compliant and secure.
About eMazzanti Technologies
EMazzanti’s team of trained and certified IT experts deliver rapid revenue growth, increased data security and productivity for clients ranging from law firms to high-end global retailers, expertly delivering technology advanced retail and payment, digital marketing services, cloud and mobile solutions, site implementations, 24/7 outsourced network management, remote monitoring and support
eMazzanti was named to Inc. 5000 9X, is a Microsoft 4X Partner of the Year, # 1 New York Area MSP, NJ Business of the Year, and 5X WatchGuard Partner of the Year! Contact: 1-866-362-9926, [email protected] or http://www.emazzanti.net Twitter: @emazzanti Facebook: Facebook.com/emazzantitechnologies.
For the original version on PRWeb, visit: https://www.prweb.com/releases/employee_off_boarding_and_email_retention_solutions_protect_organizations/prweb17902242.htm